1st November 2017

Meeting of the Glastonbury Neighbourhood Plan Committee held on 1st November 2017 in the Council Chamber at Glastonbury Town Hall at 7pm

PRESENT: Councillors D Abbott, J Cousins (Chair), E George, S Henderson. Community members Paul Lund, Robert Macbeth, Paul Manning, Indra Francesco, Ian Forster

IN ATTENDANCE: Gerard Tucker (Deputy Town Clerk)

APOLOGIES: K Clarke, Cllr J Keery, Cllr L MacDougall, K Redpath (Deputy Chair),

1. WELCOME AND INTRODUCTIONS
The Chair Cllr Jon Cousins welcomed everyone to the meeting. Apologies were accepted from four members

1. MINUTES

The minutes of the meeting held on 11th and 18th October 2017 were presented. A discussion over the accuracy of the minutes under item 18 concluded that members considered that a decision had been taken on the inclusion of a question relating to a by-pass. It was RESOLVED to amend the minutes to read With regards to the inclusion of a question on the by-pass, a ‘round table straw poll’ was taken asking for members input and the consensus was to not include a question on the by-pass and the decision was taken.

Gabriel Avalon did not respond to the question of his continued involvement as a member of the committee when presented by email. During a subsequent conversation, it became clear he no longer wished to be involved. This has left a vacancy on the committee, which could be filled by a community representative. Members were asked to consider a replacement and forward details to Gerard. Preference would be to someone who has involved themselves with a focus group and due to the imbalance of gender, a female should be encouraged.

The Chairman circulated pages lifted from the Mendip District Council strategy and policies document relating to the Local Plan. He also distributed a section taken from Locality outlining the permitted engagement of a Neighbourhood Plan with regards to transport entitled ‘Safeguarding corridors for sustainable transport’. After much debate it was proposed by Emma George and seconded by Steve Henderson and AGREED to include two questions relating to commercial and residential development outside of the defined development boundaries alongside a new road, (For 6, Against 1, abstentions 2.)

1. TO DISCUSS THE CONTENT OF THE CONSULTATION DOCUMENT TO BE CIRCULATED TO EVERY RESIDENCE IN GLASTONBURY.
The focus of this meeting was on the two specific questions relating to employment and housing. Numerous amendments were tabled discussed and agreed. Each having been recorded will be presented in the questionnaire format at the next meeting of the steering group.

During the discussion, members considered it appropriate to consider a strategy on the engagement of the Neighbourhood Plan with the wider community. It was RESOLVED that the Neighbourhood Planning Officer be asked to include an item on the next agenda entitled ‘Developing a strategy on raising awareness of the Neighbourhood Plan’.

Further, Robert MacBeth proposed and Ian Forster seconded and it was AGREED to recommend to Glastonbury Town Council that a six month extension of the Neighbourhood Plan Officer should be considered. Councillors George, Cousins and Abbott declared an interest as they are each members of the Staffing Committee. The vote was unanimous.

A significant amount of debate concluded that clarity is required from James Heapey MP on the terminology used when describing a relief road and expressway. It was RESOLVED that the Neighbourhood Planning Officer to contact James Heapey MP for clarification on the difference between these two expressions.

1. TO DISCUSS THE PRINTING AND DISTRIBUTION OF THE CONSULTATION DOCUMENT
Due to the shortage of available time, the majority of this item was left undiscussed. However, Gerard reported that he has received a quote of £500 from Royal Mail to distribute the document to the BA6 8 and BA6 9 post code areas. The problem is that West Pennard and Baltonsborough also have BA6 8 post codes, areas where the consultation is not required. Distribution to these areas will have to be reconsidered.

1. DATE OF NEXT MEETING
The date of the next meeting is Wednesday 8th November at 7.00pm in the Council Chamber